Planning Your Business Move Properly

If you have been assigned the task of moving your company office, then you probably need to know how to plan the move well for a successful moving process. Considering that moving an office is a complex process, you may need extra help from colleagues (by creating a committee) or professional Chicago office movers. The key to a great move is building reliable alliances that can help in motivating and coordinating the rest of your office staff. To help you get started on your business move, here are a few basic steps:

Plan the Move

Determine a time frame for your move by creating a time-line which specifies all the important stages of the moving process. You may have to discuss this with your other moving team members or with the supervisors to make sure that it’s feasible. If you’re moving a small office, you may need at least three months for preparing while for a medium to large office, you may need at least six or eight months. The important point to remember here is to start as early as you can.

Next, gather all necessary information about the new space. Try to get some blue prints or floor layout to help you identify significant components like storage space and electrical outlets; most importantly, it will help you decide on the layout of the new office. Moreover, having a general layout plan for your present space helps in comparing the two and determining if there are areas in your current office that do not work well. You can resolve such layout issues in your new space.

Try to create a list of possible problems with the new space like less storage area or perhaps a smaller reception area. If walls have to be painted or constructed, you may have to hire carpenters/painters. This may have been resolved before the acquisition of the new space but just ensure that no additional cosmetic changes or construction need to be finished before the move.

Gather Your Team

If you’re moving a medium to large office, try to ask for volunteers or appoint someone from every division or department to handle and coordinate their respective areas. You may assign this to the manager or supervisor of the department who can make sure that every employee packs their desk and items responsibly. On the other hand, if you’re moving a smaller office, you may have to work on your own. Find a few key people who can help you to coordinate the move.

Your team can help identify some issues with the old space in order to come up with probable solutions for the new office. Through this, you can incorporate other people’s viewpoints and reach a consensus on the move.

Hold Regular Meetings

Schedule regular meetings and be sure to notify employees of the meeting details. Keeping everybody informed is very important to avoid too much worries or concerns, since moving is definitely a stressful process.

Assess Your Budget

It’s highly necessary to identify costs before hiring movers or even packing boxes, especially if you have a specific budget for the move. Get free quotes from us at New City Moving and we’ll give you the most accurate estimates possible to help you out.

Delegate Tasks

After creating a moving committee, have them make a list of tasks that need to be done and ensure that these tasks are incorporated to the time line you’ve made. Specialty service providers may be needed for the move. Ask department supervisors or managers of what is required from their places. All areas should be covered, including the lobby, reception area, and storage areas.

Hiring the right Chicago movers is one of the most critical tasks in a moving process. There are lots of moving companies available specializing in office or business moves. Just don’t forget to research properly and ask questions before allowing the company to visit your office to assess the move. Make sure that your selected moving company is completely reliable and reasonable in pricing. You can assign this task to a few people, each contacting specific Chicago moving companies and then comparing information. Contact us at New City Moving to get the best quotes from different companies.

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